Last Updated 13 September 2022
HIPAA compliance
YOOBIC, the all-in-one digital workplace for frontline teams, has obtained its HIPAA/HITECH Type 1 attestation, the Health Insurance Portability and Accountability Act Security Rule of 2003 (“HIPAA”) and the Health Information Technology for Economic and Clinical Health Act (“HITECH”), enacted as part of the American Recovery and Reinvestment Act of 2009.
For organizations in healthcare and related fields subject to the requirements of the Health Insurance Portability and Accountability Act, YOOBIC enables covered entities and their business associates to use a secure cloud database environment to process, maintain, and store protected health information (PHI).
Achieving HIPAA/HITECH Type 1 attestation demonstrates YOOBIC’s commitment to ensuring institutional-grade data security and safeguarding customer data. The in-depth audit was conducted by the independent CPA firm, Hancock Askew & Co LLP.
Organizational Security
- Certification
- Information Security Program
- Third-Party Audits
- Third-Party Penetration Testing
- Roles and Responsibilities
- Security Awareness Training
- Confidentiality
- Background Checks
YOOBIC has obtained its System and Organization Controls (SOC) 2 Type 2 certification, a widely recognized auditing standard developed by the American Institute of Certified Public Accountants (AICPA). Achieving SOC 2 Type 2 compliance demonstrates YOOBIC’s commitment to ensuring institutional-grade data security and safeguarding customer data. The in-depth audit was conducted by the independent CPA firm, who verified the security, availability, and confidentiality of the YOOBIC digital workplace platform.
We have an Information Security Program in place that is communicated throughout the organization. Our Information Security Program follows the criteria set forth by the SOC 2 Framework. SOC 2 is a widely known information security auditing procedure created by the American Institute of Certified Public Accountants.
Our organization undergoes independent third-party assessments to test our security and compliance controls.
We perform an independent third-party penetration at least annually to ensure that the security posture of our services is uncompromised.
Roles and responsibilities related to our Information Security Program and the protection of our customer’s data are well defined and documented. Our team members are required to review and accept all of the security policies.
Our team members are required to go through employee security awareness training covering industry standard practices and information security topics such as phishing and password management.
All team members are required to sign and adhere to an industry standard confidentiality agreement prior to their first day of work.
We perform background checks on all new team members in accordance with local laws.
Cloud Security
- Cloud Infrastructure Security
- Data Hosting Security
- Encryption at Rest
- Encryption in Transit
- Vulnerability Scanning
- Logging and Monitoring
- Business Continuity and Disaster Recovery
- Incident Response
All of our services are hosted with Heroku. They employ a robust security program with multiple certifications. For more information on our provider’s security processes, please visit Heroku Security.
All of our data is hosted on Heroku databases. Please reference the above vendor specific documentation linked above for more information.
All databases are encrypted at rest.
Our applications encrypt in transit with TLS/SSL only.
We perform vulnerability scanning and actively monitor for threats.
We actively monitor and log various cloud services.
We use our data hosting provider’s backup services to reduce any risk of data loss in the event of a hardware failure. We utilize monitoring services to alert the team in the event of any failures affecting users.
We have a process for handling information security events which includes escalation procedures, rapid mitigation and communication.
Access Security
- Permissions and Authentication
- Least Privilege Access Control
- Quarterly Access Reviews
- Password Requirements
- Password Managers
Access to cloud infrastructure and other sensitive tools are limited to authorized employees who require it for their role.
Where available we have Single Sign-on (SSO), 2-factor authentication (2FA) and strong password policies to ensure access to cloud services are protected.
We follow the principle of least privilege with respect to identity and access management.
We perform quarterly access reviews of all team members with access to sensitive systems.
All team members are required to adhere to a minimum set of password requirements and complexity for access.
All company issued laptops utilize a password manager for team members to manage passwords and maintain password complexity.
Vendor and Risk Management
- Annual Risk Assessments
- Vendor Risk Management
We undergo at least annual risk assessments to identify any potential threats, including considerations for fraud.
Vendor risk is determined and the appropriate vendor reviews are performed prior to authorizing a new vendor.
Contact Us
If you have any questions, comments or concerns or if you wish to report a potential security issue, please contact security@yoobic.com.
